Administartion Manager

Supports operations by supervising staff; planning, organizing, and implementing administrative systems. Responsible for all administration aspects of the association headquarters, staffing, facilities, telecommunications, database management, fulfillment, purchasing, shipping/receiving, etc. Budget development and implementation and management of Administration Division, Support Services Department and Employment Services Department. Strategic Planning Management member in conjunction with AIC’ CEO. Development of business plans and operational plans annually tied to the association strategic plan and the annual budget. Directs the Human Resource/Personnel function of the association including employee policy handbook, performance appraisal, grievance procedures, discipline, policy and procedure development and implementation of same, benefits administration, payroll, position posting, screening and interviewing all candidates, temporary staffing requirements, etc. Liaison to the CEO including taking the official minutes of the meetings, agenda development, CEO motion log and manual, etc. Liaison to CEO administrative committees, including Nominating, Awards, Human Resources, and Executive. Responsible for facilities management, fulfillment, shipping/receiving, mailroom, inventory control, on-site and off-site storage, purchasing and telecommunications system. AIC’ Administrative Manager Job Duties: ADMINISTRATION:  Facilities management  Shipping, receiving and fulfillment  Inventory control  Support Services Department  Employment Services Department  Board of Directors including election process, new board orientation, CEO’ meetings attendance and taking of official minutes  Liaison to association attorney for legal aspects of association administration  Budget development and management  Staff and member travel  Confidential records of the association  Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.  Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.  Provides historical reference by developing and utilizing filing and retrieval systems.  Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.  Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.  Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.  Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.  Contributes to team effort by accomplishing related results as needed.

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