Budgets amp Contracts Assistant

Job Purpose

Provide financial activities support to Budgets and Contracts division of the Facilities Management Directorate. Responsibilities include input budget information formulate daily and monthly reports track revenue and expenses and invoices and monitor contracts. Manage confidential information. Perform other miscellaneous duties as assigned.



KEY RESULT AREAS

To assist the Budgets amp Contracts Coordinator to provide assistance to departments in the budget and business plan exercise for the Directorate

To assist the Budgets amp Contracts Coordinator to monitor and report on budget performance monthly or as needed.

To assist the Budgets amp Contracts Coordinator to coordinate cost and budget activities within FM departments.

To assist the Budgets amp Contracts Coordinator to prepare reports for department and Directorate

To assist the Budgets amp Contracts Coordinator to responsible for processing the cost and actual expenses against the approved budget and designated account.

To assist the Budgets amp Contracts Coordinator for processing all contractor invoices within department and with Finance department.

To assist the Budgets amp Contracts Coordinator to Liaise with Finance and Contracts and Procurements Department as it relates to FM Departmental costs.

To assist the Budgets amp Contracts Coordinator to manage and monitor the FM Directorate invoice payment process.

To assist the Budgets amp Contracts Coordinator to maintain databases for all financial databases for the FM Directorate to include but not limited to calloff agreements invoices and contracts.

To assist the Budgets amp Contracts Coordinator to manage petty cash process and maintain database of expenses.

To assist the Budgets amp Contracts Coordinator to monitor contract utilization to ensure the contracts are within the contract value.

To assist the Budgets amp Contracts Coordinator to coordinate all budget matters related to MR wherein duties will include checking funds for MR and following up on authorizations.

To assist the Budgets amp Contracts Coordinator in the preparation of financial reports and presentations as needed.

To assist the Budgets amp Contracts Coordinator to maintain and update a comprehensive filing system in the department.

To assist the Budgets amp Contracts Coordinator to maintain a complete confidentiality on all aspects of the department’s financial activities. Exercises utmost care in safeguarding vital and legal documents regarding department projects business plans and budget contracts and staff reports.

To assist the Budgets amp Contracts Coordinator to coordinate with Contracts and Procurement department in the execution of contractual work.

To assist the Budgets amp Contracts Coordinator to ensure contract services are being delivered as per the contract terms and conditions.

To assist the Budgets amp Contracts Coordinator to carry out all financial document processes through use of the ERP system

المهارات

Knowledge Skills amp Experience

Bachelor Degree in finance or accounting with three years of relevant experience

Proven knowledge in budget development and control financial accounting policies and procedures disbursements and financial management

Ability to build consensus with diverse groups and individuals.

Ability to interact with individuals at all levels throughout the Qatar Foundation community.

Proven skills with integrated financial management systems strong interpersonal skills and excellent communication skills and proficiency in Excel and Word.

Must possess strong attention to detail to assure accurate financial data and reporting.

Ability to prioritize and handle multiple projects while working in a fast paced environment.

Ability to maintain confidentiality concerning financial information.

وصف الشركة

Qatar Foundation for Education Science and Community Development is a private chartered nonprofit organization founded in 1995 by His Highness Sheikh Hamad Bin Khalifa AlThani Emir of Qatar. Guided by the principle that a nation's greatest resource is the potential of its people Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education research and community welfare.

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