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13 أكتوبر 2013
Arab Female Executive Secretary
Executive Secretarynbsprequired for a wellknown events company the position is temporary with the possibility of full time in case of successfully delivering targets. Please note that applicant should be ablenbspto start immediately no visa will be provided immediatelynbspattractive package of basic salary allowancenbspwill be provided.
Job Description
Executive Secretary
The Executive Secretary is responsible for providing secretarial clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.
Scope of work
The Executive Secretary reports to the Managing Director and Marketing Director. She is responsible for providing senior level secretarial and clerical services.
Responsibilites
Provide office support services in order to ensure efficiency and effectiveness within the Office.
Main Activities
Receive direct and relay telephone messages emails and fax messages
Direct the general public to the appropriate staff member
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings conferences and conference telephone calls
Maintain an adequate inventory of office supplies
Respond to public inquiries
Provide wordprocessing and secretarial support
Type confidential documents on a word processing system
nbspProvide support to the Managing Director and Marketing Director as requested.
nbspPerform other related duties as required
Knowledge Skills amp Abilities
nbspThe mandatory proficient knowledge in the following areas
nbspOffice administration
An understanding of relevant legislation policies and procedures
Team building
Bookkeeping skills
nbspAnalytical and problem solving skills
nbspDecision making skills when necessary
nbspEffective verbal and listening communications skills
nbspComputer skills including the ability to operate computerized accounting spreadsheet and wordprocessing programs at a highly proficient level
nbspStress management skills and time management skills
Personal Attributes
nbspBe honest and trustworthy
nbspPossess cultural awareness and sensitivity
nbspBe flexible
nbspDemonstrate sound work ethics
The Executive Secretary would normally attain the required knowledge skills and attitudes through completion of an office procedures andor bookkeeping course combined with related experience. Equivalencies will be considered.
The Executive Secretary may have to manage a number of projects at one time and may be interrupted frequently to meet the needs and requests of management. The Executive Secretary may find the environment to be busy noisy and will need excellent organizational and time and stress management skills to complete the required tasks.
nbsp
Female
Excellent Arabic amp English Communication skills Verbal and Written
UAE Dubai
via http://uae.tanqeeb.com/jobs-in-emirates/%26-8238%3b-%d8%af%d8%a8%d9%8a-%26-8238%3b/003321359.html