Executive Secretary

Prepare and manage correspondence, reports and documents Organize and coordinate meetings, conferences, travel arrangements Take, type and distribute minutes of meetings Implement and maintain office systems Maintain schedules and calendars Arrange and confirm appointments Organize internal and external events Handle incoming mail and other material Set up and maintain filing systems Set up work procedures Collate information Maintain databases Communicate verbally and in writing to answer inquiries and provide information Liaison with internal and external contacts Coordinate the flow of information both internally and externally Operate office equipment Manage office space Mail, fax,Receive and place telephone calls. Schedule and make appointments. Make photocopies of correspondence, documents, and other printed matter. Draft and type office memos

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