Team Assistant

Job Purpose

160

To provide administrative support to the team160 by handling information requests and performing functions such as preparing correspondence receiving visitors arranging conference calls meetings and recording minutes160 of meetings.

160

Duties amp Responsibilities

• Prepares files and retrieves reports memos meeting minutes letters presentations charts and other documents using word processing spreadsheet database or presentation software


• Opens sorts and distributes incoming correspondence including faxes and emails


• Reads and analyze incoming memos submissions and reports to determine their significance and plan their distribution


• Manages calendar requiring interaction with both internal and external executives and assistants as well as consultants to coordinate a variety of complex executive meetings


• Answers phones and direct all incoming calls to appropriate party promptly and efficiently


• Communicates and handles incoming and outgoing electronic communications on behalf of the Executive Management


• Support in preparation of Minutes of Meeting


• Keeps a track on all of the documents and spreadsheets that the executive prepares


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  Authorities

  
  

  160

  
  

  Has authority to use proxy arrangement on internal mail system and telephone lines for limited purposes.

  
  

  160

  
  

  Accountabilities

  
  

  The job holder is accountable to provide administrative assistance and support to the team by acting as focal point for general communications in and out of the department maintaining schedules and arranging meetings preparing presentations executive summary etc. to ensure smooth functioning of the department.

  
  

  160

  
  

  Key Interfaces

  
  

  160

  
  

  Internal160CPO Program Directors Managers160 and Experts within CTO PMCs DBI

  
  

  External160MMUP Ashghal CAA QF PEO MOI Qatar 2022 Qatar Olympic Committee Qatar Ports Authority Qatar Armed Forces Utility Companies Third party developers along the railway line Consultants dealing with projects affected by the railway project.

  
  

  160

  
  

  Desired Profile

  
  

  
  

  Education160Diploma in any relevant filled or High School

  
  

  160

  
  

  Experience

  
  

  
  
  • 160Minimum experience of 2 years Diploma holder and 6 years High School Graduate . Experience of assisting teams with the creation of PowerPoint presentations correspondence and meeting minutes and handling a wide range of160 administrative and executive support related tasks in multinational environment
  
  
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    Professional Training160

    
    

    
    
    • MS Office including Word Excel PowerPoint and Outlook
    
    
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      Skills

      
      

      
      
      • Expert level written and verbal communication skills including English language
      
      
      • Calendar management skills including the coordination of complex executive meetings
      
      
      • Excellent interpersonal skills
      
      
      • Team player mentality and flexibility
      
      
      • Ability160 to prioritized time and task efficiently
      
      
      • High level of motivation and ability to work under pressure
      
      
      • Ability to interact with staff at all levels in a fast paced environment sometimes under pressure proactive with a high level of professionalism and confidentiality.
      
      
      • Working with attention to detail
      
      
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        via http://ift.tt/1CUNj9q

        
        
        
        
      
      

      
      
      
      
    
    

    
    
    
    
  
  

  
  
  
  

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