Purchasing Officer UAE National

1 Compiles data on purchases required by Department Heads and Section Managers.

2 Maintains suppliers’ information history in dealing with them and the types and quality of products they supply in an uptodate ‘master suppliers’ list format and supplier product files which detail their products trade discounts names address and full contact details.



3 Contacts and followsup with local and foreign suppliers to provide with proposals quotations and deliverables. Compiles and shortlists suppliers and recommends to management relevant suppliers to select amongst them.



4 Prepares local purchase orders based on vendor selection procedures ensures these are properly completed including the terms of payment coordinates with suppliers and follows up outstanding local purchase orders.

5 Maintains procurement records such as items or services purchased costs delivery product quality or performance and inventories.

6 Ensures that letters of credit and related documents are in accordance with the terms agreed with the foreign suppliers.

7 Prepares reports that summarise and forecast purchasing activity and material needs based on currentfuture expected operations.

8 Prepares reports that summarise monthly purchases and variances from budget.

9 Coordinates with other divisions to identify needs as a whole to economise ordered quantities and reduce ordering inventory holding costs and delivery time.

10 Ensures that satisfactory conditions are built into any contracts and that suppliers adhere to the terms of the contract in accordance with specifications.

11 Ensures that purchase orders are efficiently processed and urgent orders for out of stock items are addressed and actioned immediately.

12 Obtains approval on all purchases from the Manager of Purchasing and Administration Services as set by purchasing procedures.

13 Discusses defective and rejected goods or services with personnel users vendors and others to determine source of defects and recommends corrective action.

14 Introduces new products and assess prices together with HeadsManagers of sections and the Manager of Purchasing amp Administration Services.

15 Endeavours to negotiate with suppliers to take back goods nearing their expiry date.

16 Contributes to team effort by accomplishing related results as needed.

17 Maintains operations by following policies and procedures.

18 Protects operations by keeping information confidential.

19 Performs any other task of duties as may be required by line manager.

Skills

Education Designations

Completion of secondary education 12 years education or equivalent.



Experience

Five years experience in a similar position.

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