Personal Assistant

Job Objective

Provide the necessary administrative support to the department by working closely with the Head of Department. to ensure errorfree data documentation and to support the activities and the productivity of the department in an effective and efficient manner



Key Responsibilities and Accountabilities

Act as first point of contact for both internal and external parties who wish to contact the department for enquiries.

Handle the department head’s day to day time diary to ensure the absence andor resolution of conflicts and a proper time management system.

Arrange meetings and coordinate schedules of the immediate manager and communicate with the concerned partiesdepartment to manage the same confirmations reminders logistics etc.

Handle the criticality and prioritization of phone calls facsimiles and emails in order to assist the department with the time management process.

Receive sort and distribute mail and facsimiles prepare and arrange for the distribution of outgoing mail and facsimiles.

Maintain the filing system of all related documentations in order to facilitate future referencing and easy accessibility.

Prepares LPOs as requested and when required.

Follow store and make available all relevant departmental policies processes standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.

Attend meetings as requested by the immediate manager to take and circulate meeting minutes. Draft andor type reports and correspondences in order to ensure consistency and standardizations of formats.

Maintain contacts with internal departments through regular follow up to ensure the successful completion of all required tasks.

Research information as required by the direct manager

Organize and coordinate conferences and travel arrangements as requested.

Skills

Qualifications

Professional certification from relevant institutions



Experience

Minimum 2 years of relevant experience



JobSpecific Skills

Fluent in English and Arabic

Ability to multi task

Experience in dealing with senior management

This job is posted in the following Specialties

Web 2.0 WSS 2.0 Mobile 2.0 Library 2.0 Layer 2

Education

Professional certification from relevant institutions

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