Administrative Assistant

- Providing general administrative support to the institution and all involved departments. - responsible for the development and the organization filing system of the institution. - Responsible for the IN & OUT mails and correspondences. - Answers phone calls, responds to phone inquiries, and transfers phone calls to the appropriate staff member. Also maintaining an updated database of contacts. - Setting up and coordinating appointments and meetings for the institution and needed departments. - Coordinate and maintain records for staff office space and phones. - Orienting new employees on institution’s polices and procedures. - Responsible for all logistics travel (Hotels reservation, booking flight or train tickets, events and others ). - Responsible for editing and translating correspondence, reports and other documents in English and Arabic. - Coordinating and taking staff minutes of meetings - Communicating and coordinating activities among the staff members. - Assisting in coordinating the department's monthly business plan and activities among the department's staff and following up on results and outputs. - Responsible for the department's petty cash. - Monitoring and responsible for personnel issues as hiring, attendance, vacations, and personnel files. - Other duties as assigned.



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