Department Secretary - Finance

- Provide secretarial and administrative support to one or more managers or departments. - Type variety of documents, many highly confidential. - Maintain/set-up sophisticated filing systems, Manager’s personal files, etc. - Answer phones - screen/handle routine and/or noncritical items - pass others on to supervisor. - Maintain Manager’s calendar, schedule meetings, etc. - Take/transcribe accurate meeting minutes and other dictation. Photo-copy documents as required. - Process in-coming mail; open, stamp, sort for priorities. Distribute and/or handle items not requiring Manager’s attention. - May compile and prepare various reports for Manager’s use (requires analysis and comparison of data). - Insure continuance of office routine in Manager’s absence. Writes reports, letters, memos, etc., for supervisor’s signature. - Coordinate and process general administrative work (time cards, leave requests, etc.) for Manager’s signature. - Obtain Manager’s signature on all contract, subcontract, and change-order documents as required. Assume secretarial responsibility for other executives as necessary. - Perform additional assignments per Manager’s direction. - Follow up tracks of PO with purchasing department.

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