Purchaser

Roles amp Responsibilities
Work closely with all departments in the organization to provide excellent service and support.
Render all necessary help to Customer Services for significant improvement in customers satisfaction.
Ensure good relationship with suppliers and customers by attending to their queries and behave professionally with them.
Maintain operating cost and manpower cost as per plan.
Liaise with other departments to monitor and reduce purchasing costs by obtaining best competitive prices.
Ensure all departments are entering Purchase requisitions in the Oracle system and obtaining required approvals with supporting documents attached as per the process.
Ensure all purchase requisitions are processed as soon as possible depending on the KPIs.
Ensure competitive quotations are obtained for all purchases with a view to reduce costs as per the process.
Timely follow up with Suppliers for delivery of the ordered items on time.
Timely follow up of all shipments and its clearance from customs in liaison with freight forwarders and other officials.
Ensure receivings are done accurately on time and discrepancies in delivery are identified and corrective action taken.
Ensure timely submission of Open P.Os report.
Take initiative to learn other duties within the department to make it enable for a job rotation.
Cost control on stationery idle time and overtime.
Be punctual in office timings.
Achieve improvement in staff satisfaction by cooperating with other employees.
Behave nicely to other employees within the department and other departments as well.
Come to the office in a presentable manner.
Ensure transfer of knowledge and purchasing functions to other staffs within the department.
Update of skills to achieve job requirements.
Maintain good relationship with all the departments.
Take good care and avoid misuse of company resources.
Maintain list of outstanding purchase orders for which goods have not been received and follow up on regular basis.
Follow up with suppliers freight forwarders for the goods that have been shipped as regards shipping documents and follow up on clearance.
Obtain quotations and negotiate for better prices as per the process.
Liaise with suppliers and users as regards to specifications and delivery dates.
Weekly review of outstanding purchase orders report Open for receiving
Update shipment status report on weekly basis.

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