Executive Secretary

• Provide administrative and clerical support

• Schedule meetings and arrange conference rooms.

• Manage travel and schedule.

• Arrange for outgoing mail and packages to be picked up.

• Greet and receive visitor.

• Prepare confidential and sensitive documents.

• Determine matters of top priority and handle accordingly.

• Preparing and distributing papers and documents for meetings

• Prepare agenda for meetings.

 Record transcribe and distribute minutes of meetings

• Receive and relay telephone messages.

• Following up with other departments Subsidiaries and other parties has related to work.

 Liaise with internal staff at all levels

• Managing the daytoday operations of the office

• Organizing and maintaining files and records

• Preparing and editing correspondence reports and presentations

• Prepares reports by collecting information.

• Drafting letters and other documents such as PowerPoint presentations.

• Using various computer packages Word Excel PowerPoint.

Skills

Administrative Writing Skills Reporting Skills Supply Management Scheduling Microsoft Office Skills Professionalism Confidentiality Organization Typing Verbal Communication

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