Administration Assistant

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Hyder Consulting is a multinational design and engineering consultancy. Hyder has been in operation for over 150 years working on some of the world's most iconic landmarks and infrastructure including the Burj Khalifa the Sydney Harbour Bridge Tower Bridge in London and the Taiwan High Speed Railway. With around 4000 people across our regions Asia UK Europe Middle East India and Australia we offer clients the benefits of global expertise coupled with local knowledge. We are totally committed to providing excellent client service through the quality of our people.



We are now recruiting talented individuals to fill our current vacancy for an Administration Assistant to work in our Doha Qatar office.



Duties and Responsibilities



Reception Support

• Assists with the answering and screening of incoming calls when the secretaryreceptionist is unable to do so


• Greets and assists office visitors ensuring that they are dealt with professionally


• Manages schedule of drivers in the absence of the receptionist


• Assists in accommodating meeting room requests
  
  
  
  Human Resources Support
  
  

  
  
  • Supports in arranging mobilisation demobilisation and visarelated travels for staff and family including accommodation flight bookings and transportation to ensure satisfactory and straight troublefree trips
    
  
  
  • Assists the HR department in mobilising new staff in the aspects of accommodation car hire handsetssim cards
    
    
    
    
    Core Administration Duties
    
    

    
    
    • Supports in completing time sheets of office assistants and drivers who do not have system access
      
    
    
    • Provides admin and secretarial support to the managers and staff in order to assist in the production of highquality documentation utilising relevant document processing computer software document compilation and filing skills if required
      
    
    
    • Ratify courier car hire hotel travel requests
      
    
    
    • Handles building related admin requirements such as parking allocation for staff members and other building services
      
    
    
    • Arranges long and short term mobilisation project and office support car hires
      
    
    
    • Arranges long and short term accommodation for new joiners and staff on secondment
      
    
    
    • Responsible for the upkeep of the company apartments
      
    
    
    • Ensures that all staff members are DSEassessed. Takes appropriate action based the results of the assessment.
      
    
    
    • Maintains a register of all hazardous substances used or stored in the office. COSHH assessment to be conducted and approved by HampS Manager
      
    
    
    • Ensures that an out of office register is maintained by administration staff on a daily basis
      
    
    
    • Initiate procurement and reuse of name plates
      
    
    
    • Updates staff contact information list
      
    
    
    • Supports Office Assistant in maintaining and managing archive records
      
    
    
    • Maintains pantry and office supplies inventory
      
    
    
    • Acquires suppliers for different office requirements and enhancement projects
      
    
    
    • Responsible for raising purchase orders and invoice tracking
      
    
    
    • Directs Office Assistants in handling office maintenance issues
      
    
    
    • Updates the general office layout and seating allocation
      
    
    
    • Ensures that seats for new joiners regular visitors and staff on secondment are effectively allocated
      
    
    
    • Maintains and updates approved supplier documents
      
    
    
    • Prepares to be appointed and trained as Health amp Safety Office Representative Fire Marshall andor First Aider
      
    
    
    • Demonstrates knowledge on various company procedures related to the function
      
    
    
    • Learns additional software packages as required by the job and use them efficiently
      
      
      
      
      
      
      Qualifications and Experience
      
      

      
      
      • Bachelors degree or relevant secretarial qualification
      
      
      • Years of experience in a similar role
      
      
      • Effective written and verbal communication skills
      
      
      • Demonstrable customer service skills
      
      
      • Proficient in using in Microsoft applications e.g. Word Excel Powerpoint and Outlook
      
      
      • Committed to working effectively with the Admin Team
      
      
      • Excellent client management skills
      
      
      • 
        
        
        
        
        Key competencies and values
        
        

        
        
        • Client focus differentiating through tailored skills and depth of client understanding
          
        
        
        • Excellence striving for excellence recognising that excellence is defined by our clients
          
        
        
        • Trust building and retaining relationships of trust with our clients colleagues and business partners
          
        
        
        • Teamwork working together as a team for the Group not just the individual
          
        
        
        • Responsibility taking responsibility for our performance and our safety
          
        
        
        • People we create an environment for people to realise their full potential
          
          
          
          
          At Hyder we believe in rewarding our employees for their commitment and endeavours and have designed a flexible benefits package that we feel will suit all of our more...
          

          EJ

          
          

          
          
          
          
          via http://ift.tt/1leQe8e

          
          
          
          
        
        

        
        
        
        
      
      

      
      
      
      
    
    

    
    
    
    
  
  

  
  
  
  

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