Legal Secretary

One of the top international law firm is looking to hire a Legal Secretarynbspto provide a high quality comprehensive secretarial service to principals in the groupdivisionfirm as required based in Abu Dhabi. The candidate will

Undertake all aspects of the secretarial role as required

Provide an excellent service to clients

Demonstrate flexibility in supporting principals and fellow secretaries

Proactively contribute to the groupdivisionfirmsrsquo success by actively seeking to improve working processes anticipate needs of clients and colleagues and take action accordingly



Key responsibilities

Undertake all document production tasks to the highest standards and to agreed deadlines using appropriate software and all available resources

Type from audio and manuscript using house style documents and non house style where required

Prepare PowerPoint presentations and Excel spreadsheets

Draft simple correspondence

Manage principalsrsquo calendars

Arrange conference calls meetings catering

Coordinate all travel arrangements including taxis accommodation and expense forms as appropriate

Prepare and collate papers ahead of meetings

Deal with internal and client calls in a timely confident helpful manner and pass on accurate messages as required action where necessary

Deal with visitors in a confident and professional mannerAssist in preparation of bill narratives and draft cost details

Deal with incoming and outgoing mail

Monitor emails as required and forwardaction as necessary

Maintain updatereminder system of ongoing mail if required

Establish and maintain effective and accurate filing systems hard copy and electronic

Assist in opening new clients and matters as required

Keep client contact details and lists up to date

Attend training as required to keep up to date with firm wide procedures

Working proactively as part of a team to ensure time is used effectively using all available firm wide resources to meet pressured deadlines

Participate in group specific activities such as message desk

Effectively manage and prioritise work





Requirements

Minimum 5 GCSEs or equivalent

Fluent written and spoken English

Minimum 2 years secretarial experience in a professional servicescorporate environment

High level of proficiency with Microsoft Office particularly

Word

PowerPoint

Outlook

Exc more...

HY

via http://uae.tanqeeb.com/jobs-in-emirates/oil/003450505.html

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